Minutes: COM No 54 12th April 2006
Southern Otway Landcare Network.
Landcare Office Nelson Street Apollo Bay
C.O.M No 54
12th April 2006. 6.15pm
Present:
Chair: Roger Hardley
Secretary : Linden Shields
Wongarra: Peter Gardiner Linden Shields
Apollo Bay: Ken Forrester Roger Hardley
Horden Vale: Bruce Costin
Otway Barham: Denise Hooke, Simon Pockley
Coordinators: Lucas Oram and Greg Johns
Apologies: Rob Kaldor-Bull, Allen Hokin, Doug Watson.
Matters Arising from Minutes of C.O.M no 54
Bruce asked about Polly Hall attending this meeting.
Roger replied that issue had been handled refer to email sent by Greg John
Dated 30th March from Jennifer Liburn.
Greg suggested that date be set now as the meeting has to be held
before 9th of May. Discussion followed time and place agreed upon.
When: Thursday April 20th 6.30-8.30
Where: Shire Offices
Who: SOLN representatives and half other members of the 4 Land care
Groups.
Denise answered queries re Agenda Item 8-9 of Co-Coordinators Report
1/ There is a TEAM APPROACH.
2/ -Previous division of rolls will be after O.B.L.C report completed.
Roger spoke re agenda item 13; He would like to see this rescinded.
It appears that we always have our hands out for money.
Denise replied that, that is what the CCMA told her they wanted us to do.
Motion stands as is – though some concern still exists.
Co-coordinators report discussed-
Denise had queries re car service.
Greg responded to this explaining all that had gone wrong with the
Service (nearly everything) that was supposed to be repaired wasn’t.
Not satisfactory- account has been received but not paid garage would
Like to make amends.
Recommendation – letter to be written by co-coordinators, chair to sign.
Greg spoke re 1,000,000 water grant from CCMA- feels that we don’t have
Much hope of getting any of this. He suggested that, the Funding
Document would be good for all to read.
Minutes adopted – Moved Peter, – seconded Simon. CARRIED
Treasurers Report:
Peter spoke to the tabled and circulated report:
As is known last months report was held over until discussion between
CHAIR, HR rep (Denise) and Treasurer be held – this happened prior to
This C.O.M meeting 12th April- There are still a few issues to be sorted
out.
Peter asked that last months and this months accounts be approved for payment.
– moved Denise
– seconded Linden CARRIED
Moved by Linden, seconded by Bruce that the treasurers Report be accepted.
Co- Coordinators Report
- The new format for the 1/4 report (MEL) was circulated for C.O.M members to
Peruse. This report is to be sent to Polly Hall and chair requested that
- It be sent o those C.O.M members that were not present at tonight’s
meeting.
- Greg spoke to this report in depth- much discussion ensued- Greg answered
All queries completely- report received with favor.
- Greg proposed that co-coordinators submit just the summary page of report
each month at C.O.M meetings.
- Bruce was not overly keen on this as summary report very impersonal.
- Simon thought report structure appalling/ flawed. He suggested that it is
not showing clearly the work being done- layout should not be endorsed as
it has many pitfalls.
- As this is a government document our group is not able to make any
changes to layout. The co-coordinators have to use what is available
- noted that Simon not happy.
- The MEL report is to be used to justify the funding CCMA gives us.
- Chair recommended that on a monthly basis the C.O.M receive the summary
document, with highlights in writing anything that needs to be addressed,
and a full report is given quarterly.
Other Documents circulated by co-coordinators – Comparison Report,
SOLN member’s doc, (minor changes to be made and Lucas to rectify).
Veg Futures Conference paper (Lucas attended)
Coordinators reports accepted
Moved Peter
Seconded Bruce
Carried
SUBCOMMITTEE MINUTES/REPORTS
Projects Report and Funding.
Peter and Lucas spoke to the circulated and tabled report.
- Concerns that not all Land care Group have yet provided the co-coordinators with a listing of financial members –
- Lucas suggested that the property of ANDERSON be focused on for the
Enviro fund application (action 2 of report) as they want visible projects.
- Recommendation 2 – microscope purchase. Much discussion ensued about
the necessity for this item and its use by co-coordinators.
Chair suggested we postpone this for the time until all budget issues are settled.
- Action 8: Lucas to follow up/ organize date for visit from Creswick staff to help with seed bank.
- Action 9: A.B. Land care group to follow up.
- Co-coordinators to use $500.00 from CCMA to purchase books (invoice is shown to them as proof of purchase).
Simon suggested that $500.00 of interest accrued be used also, so allowing all four (4) volumes of the seed books needed by co-coordinators to be purchased at once all agreed.
- Report accepted
Moved Denise
Seconded Linden
Carried
HUMAN RESOURCES
Denise spoke to the circulated and tabled report.
Item 12 Award Amalgamation & Item 13 Work Choices are to be followed up and reported on by Jo Williamson.
Item 14 re Salaries Budget a meeting took place prior to the C O M.
Time-in-lieu report held over to next meeting in May.
Denise spoke to the recommendations 1 to 5.
Recommendation:
1. That Landtalk become a regular feature of Otway Light.
2. That the Coordinators arrange for the purchase of jumpers, rain jackets, polo shirts and caps as essential components of their uniform.
3. As the HR Committee has now met all the requirements coming out of the Agreed Activities Report related to employment matters the balance of items should be referred to the SOLN President.
4. As the HR Committee has now met all the requirements coming out of the AMRON report related to employment matters the balance of items should be referred to the SOLN President.
5. That a letter be forwarded from SOLN to the car company Manager expressing concerns about this vehicle and our recent service experiences.
Moved Denise
Seconded Linden
Carried
Item 4 Work Performance Denise told that the appraisal process will be completed by 31st May.
Roger raised issues of attendance at HR committee meetings. Only Denise was at last meeting with phone hook up with Jo Williamson. There should be a minimum of three persons from the different Landcare groups.
With Allen Hokin away and as yet no replacement for the Horden Vale group Denise asked how she was to proceed. Bruce was to see if any member from Horden Vale would be interested if they could use phone hook up also.
Chair requested that the HR report be shortened if at all possible
Denise replied that it was not possible as it is their working report but suggested that if shortened version was wanted for the meeting then the Recommendation sheet only could be used.
Moved Peter
Seconded Bruce
Carried
LANDCARE GROUPS
Wongarra –Written report tabled and circulated
Apollo Bay – No written or verbal report given
Hordern Vale – No written or verbal report given.
Otway Barham – May 6th OBC forum to discuss Special Water Supply Management
GENERAL BUSINESS
- Bruce asked about the Chemical Users Course, so far only 3 people have applied. Suggestion made that we re advertise but in a more forceful way and that payment be made on registration.
- Abbot & Coastal Signworks quote discussed It was agreed that we order now, this to be done by Greg.
- Lucas showed plant and wildlife brochures produced by group in Ballaratt.These give detailed description of local flora and fauna. It was thought that a similar project for our area would be of benefit to all land holders and visitors.
- The CCMA is willing to put up $20.000 towards this- $4400 required by us to have these produced.
All agreed that it would be great but a lot of work cataloguing our local plants and animals needs to be done first. It was suggested that we advertise in our local and Otway Light papers for volunteers to help out in this project. A suggestion was also made that John Landy may be interested in helping either with photos or time
Lucas to follow up
· Letter to Polly Hall re above –we are interested but no time frame to be set on it for us.
· Community Water Land bid – process bid to be done by Lucas and Greg.
· Distribution of SOLN Annual Report to be left to Chair (Roger) and report.
· RCP report spoke to by Greg.
Management plan by SOLN to fit in with Regional Catchment Strategy.
They would like local flavor therefore a report is needed by the coordinators from each of the 4 Landcare groups of their direction and needs. We can then push this point to the RCS board. This in turn should help with our applications for funding
- Template from Otway Barham should be available within 2 months then made available for other groups to follow.
MEETING CLOSED 10.40
Temporary secretary would like to apologise for all mistakes – please forgive